Presenter Upload

Presenter Upload is an AI-powered platform designed to make organizing conference speaker files much easier. It helps event organizers collect documents from presenters, match them to the right sessions and rooms, and create clear handover packs for the audio-visual team. Instead of dealing with messy files on the day of the event, this tool ensures everything is ready and organized in advance.

Benefits

Presenter Upload offers several key advantages for event planners and AV teams. It allows organizers to create a branded portal that looks like part of their specific event, using custom logos and colors. This makes the upload process feel professional and welcoming to speakers. The platform uses an AI assistant called Prep Agent to automatically sort incoming files. This feature matches submissions to presenters, sessions, and rooms while spotting any missing or changed files. It keeps original filenames and upload history for easy tracking. The system provides a practical workspace for AV operators to check files before the event starts. They can view a clear grid of rooms and sessions, group files logically, and export ready-to-use packs or sync them to cloud storage. This reduces the need for manual sorting and chasing on show day.

Use Cases

This tool is perfect for conferences, workshops, and large meetings where many speakers need to submit technical files. Event organizers can use it to manage the entire file collection process from start to finish. It is ideal for venues or production companies that host multiple events regularly. Teams can import their existing program schedules and map them to specific rooms within the venue. The platform supports one-off events as well as recurring programs. It is also useful for organizations that need extra support, as they can opt for managed conference services to help set up the portal and prepare the final AV handover.

Pricing (ONLY include if available)

Pricing is available in New Zealand Dollars with GST excluded. There is a free account option to build a conference workspace without activating a specific event. For active conferences, there are three paid plans. The One Event plan costs $350 NZD and includes one active conference, thirty days of access after activation, and 25 GB of storage. The Standard plan costs $1,050 NZD per month and supports three active conferences with 75 GB of storage. The Premium plan costs $1,550 NZD per month and allows for five active conferences with 125 GB of storage. All plans include custom branding, a presenter upload portal, program import, room mapping, file review assistance, and a room-ready event share page.

Vibes (ONLY include if available)

There is no specific public reception, review, or testimonial information available for Presenter Upload in the provided source material.

Additional Information (ONLY include if available)

The service offers managed conference services for teams that need additional support. These services help set up the portal, check presenter files, and prepare the AV handover to ensure a smooth collection process. The platform is specifically noted for its NZD pricing structure and its ability to handle both single events and repeated programs efficiently.